Pastoral Planning Council Agenda

	Pastoral Planning Council Agenda and Minutes: September Oct, 2006 Date: October 23, 2006 Time: 6:30 P.M. Location: Our Lady of the Rosary Parish Hall AGENDA Opening Prayer: I. Review the Minutes II. Subcommittee report to help Pastoral Planning Council Create a Pastoral Plan III. Review the Responsibilities of the Executive Committee IV. Review the Proposal for the by-laws (work in progress) V. Review the Draft Timeline for the Pastoral Planning VI. Future Meeting Dates Approval VII. Communication – Bulletin, Website, Newsletter VIII. Questions and Comments / Other Business Closing Prayer – Renew Prayer MINUTES Date: October 9, 2006 Time: 6:30 to 8:00 PM Location: Our Lady of the Rosary Rectory Hall Attendees: Father Tomasz Borkowski Jerry Coppenrath, Joe Grealis, Mary McDonald, Agnes Kittredge, Joan Cowles, Dottie Kulis, Lucille Roux, Claire Freel, Terry Cotton, Christine Flaherty, Victoria Rose, John Donohue, Maegen McCaffrey; Absent: Jeff Signor Meeting began with a prayer. Minutes were reviewed by all. Changes were necessary in the spelling of Donohue and also in the area of the officers to chairperson and vice chairperson instead of chairman and vice chairman. Maegen voted to approve and was seconded by Joe. With no questions or other comments, the minutes were accepted as written. Father Tomasz shared greetings from Father Nally and we were asked to remember Father Nally in prayer as his surgery is scheduled the week of October 22^nd. We voted on the name of our group – accepted by all is “Pastoral Planning Council – PPC”. Father passed around an article regarding ‘Designing a Parish Plan’ and Terry commented that she was surprised that our committee did so well on our own – without guidelines. Father Dennis O’Brien’s basic committee’s sheet is a good set up for us to use as well. We need to establish a Mission Statement not only for our parishes but also for the PPC. Nominations and election was next on the agenda. Thanks to the efforts of Vicky Rose the following were nominated: For the position of Chairperson – nominated was John Donohue who accepted the nomination and accepted the position. For the position of Vice Chairperson – nominated were Joe Grealis and Jeff Signor. Jeff was absent. Joe accepted the nomination and also the position. For the position of Secretary – Dottie Kulis was nominated and accepted the nomination and also the position. John to assume responsibilities of Chairperson at our next meeting in two weeks. Term of office – can be renewed. Duties and responsibilities of the ‘Executive Committee’ will be addressed in the by-laws which, at this time, is a work in progress. Discussion of membership of the council ensued. A balanced council is what we need – do we add on or would someone be interested in joining a sub committee instead. Maegen, Christine and Mary chose to leave the board and join Father Tomasz to organize sub committee titles and duties appropriate to each by the next meeting. Joe made a motion to limit the council to twelve, which means that we need to add a member from Our Lady of Jasna Gora Parish. Claire suggested someone young would be good. Father asked that we submit nominations. Finance Committee- both parishes are in the works. Stewardship Committee – Jerry feels that Stewardship and Parish Life and Service are synonymous with each other. Father’s comment – Increase financial contribution – then we can do a lot of things. Time – Treasure – Talent (between two parishes) – Communicate – Set Goals Christine’s comments – Take responsibility to support the parish – revitalize the parish, possibly with a CYC – or a fall festival. Maegen’s comment – How do we motivate the people? Shared resources. John’s comment – Anything we do derives from the donation side. TIME – TREASURE – TALENT (Never separate these three) We then moved on to the “Liturgy Committee” which would include numbers for Mass attendance along with planning liturgy for the year. “Building and Grounds” – Five buildings between both parishes need to be examined and determine what work needs to be done. “Data and Census” – Collect registration data for both parishes and input in Peoplesoft application already established at Jasna Gora. “Religious Formation Committee” – already in progress. The timeline for pastoral planning will follow the example of Father Dennis O’Brien. We must be transparent in our goals by posting information to our parishioners in the bulletin, on our parish website and even through U.S. mail. Lucille asked about the Thanksgiving baskets and the Living Tree for Christmas – will Holy Rosary still go ahead and Father said it should continue as it has in past years. Next meeting scheduled for Monday, October 23^rd. Joe recommended that the meeting be adjourned and seconded by John. Meeting ended with a prayer at 8:05 p.m. Minutes submitted by, Dottie Kulis Secretary

	Pastoral Planning Council Agenda and Minutes: September 25, 2006 Date: September 25, 2006 Time: 7:00 P.M. Location: Our Lady of the Rosary Parish Hall Attendees: Father Tomasz Borkowski, Jerry Coppenrath, Joe Grealis, Mary McDonald, Agnes Kittredge, Sheila Azorandia, Jeff Signor, Joan Cowles, Dottie Kulis, Lucille Roux, Claire Freel, Terry Cotton, Christine Flaherty, Victoria Rose, John Donahue, Maegen McCaffrey AGENDA I. Council: Mission, Structure – From Cluster to Pastoral Planning II. Resources: Revisioning the Parish Planning Pastoral Council (referred to as “PPPC”) III. Council’s Structure: Membership – By-Laws – Meetings – Chairman – Vice Chairman – Secretary IV. Subcommittees to help the PPPC create a pastoral plan to include; Stewardship – Liturgy Building and Grounds – Data and Census – Religious Formation which has been organized and led by Mary Jo Kritz MINUTES Meeting began with prayer. How are we doing? This was the first question asked by Father Tomasz. The responses shared by the members in attendance follow: The consensus was the increased attendance at the 9:00 mass along with the quality of the celebration of the Eucharist and the homily presented are all positive examples of the twinning of our parishes. There have been no negative comments. Joe’s comment on CCD was positive even though the day and time had changed. Lucille mentioned that Mary Jo has been working hard to coordinate this program. Claire mentioned the Life Teen Mass is also a positive and has noticed an increase in attendance and Vicky commented that daily mass at the Rosary and Jasna Gora has a good mix of people. With these positive comments being made Father is very pleased and looking forward to our “Twinning” future. II Resources: A workbook titled “Revisioning of the Parish Pastoral Council” will be used for guidance. Handouts from this workbook included: “Designing a Parish Plan” and “A Quick Guide to Parish Planning”. Two other articles from other sources regarding “Parish Clusters: A Future Trend that has Become Present Reality” and “Six Steps to a Parish Plan” were also distributed and Father asked that we read these prior to the next meeting. III Council’s Structure: Membership – possibly getting other members on the council with both parishes represented equally and of various ages and parish backgrounds. By-laws: Dottie Kulis will look for information on the Internet for some examples on PPPC by-laws set up by other parishes. Meetings – Father would like more than 10 per year. We will try by getting together every other week. For the next meeting we are asked to submit nominations for a Chairman, Vice-Chairman and Secretary for our PPPC. IV Subcommittees to Help PPPC Create a Pastoral Plan: We will talk about this during future meetings for the next three months. By December, job descriptions and what is expected and where we are going should be much clearer. We must be realistic on timelines to accomplish our goals. Next meeting is scheduled for October 9^th from 6:30 to 8:30. We adjourned with a prayer.